Spreadsheet template
Free tutor spreadsheet template for Excel, Numbers and Google Sheets: students, lessons, payments and self-updating balances. Plus an income calculator.
Choosing an app
Paper notebook, Excel, phone calendar or a tutor app? Compare what matters: prepayments, who owes, missed lessons, income and privacy. Try Squool free.
Tracking payments
A simple way to track tutoring payments: one balance per student, prepaid lessons, who owes you and how much. Works on paper, in a sheet or in an app.
Spreadsheet or app
An honest comparison for tutors: when a notebook, Excel or a Google Sheets tracker is enough, which columns it needs, and when a tutoring app saves time.
Missed & cancelled
How to write a fair no-show and late cancellation policy for private lessons, when to charge for a missed lesson, and how to track income lost to cancellations.
Recurring lessons
How to plan a weekly tutoring schedule: students twice a week at different times, moving one lesson, changing time or price for future lessons, ending a series.
Tutor income
How a private tutor can see real monthly income: what is earned, what is still due, what is planned and what cancellations cost. A simple method and an app.
Group lessons
How to price and track small group lessons: an individual price per student, who paid, who missed, cancelling for one student or the whole group.
Calendar import & sync
How tutors can move students and weekly lessons from Google Calendar or Apple Calendar into a lesson app, and sync the schedule back with color-coded payments.
Other currencies
Online tutor paid in dollars, euros and pounds? How to keep each student's balance in their own currency and see total income in one base currency.
Vacation & pause
What to do with weekly lessons and prepaid money when you go on vacation or a student takes a break: a simple policy and how to pause lessons, not delete them.
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