Plan the week around fixed slots
Give each regular student a fixed day and time and treat it as theirs until something changes. Fixed slots make your week predictable for you, for students and for parents who drive kids between hockey, swimming and lessons.
Leave a little room: a free hour or two in the week makes it far easier to move a lesson when someone is sick, without cancelling it.
Students who come several times a week
A student who comes on Monday at 4 p.m. and Thursday at 6 p.m. has one weekly series with two days, not two unrelated lessons. Think of it that way in any planner: when the price or the student changes, you change it once.
In Squool, open a new lesson, turn on “Repeat Weekly,” pick several days of the week and set a separate time for each. From then on the lessons appear in your schedule every week by themselves.
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Download on the App StoreMoving one lesson vs changing all future ones
A one-time change — this Thursday moves to Friday because of a PA day — should affect only that date. A permanent change — from second semester, Thursdays at 5 p.m. — should affect every lesson from that date on, and leave the past untouched.
When you edit a lesson that belongs to a series, Squool asks whether to change “This One” or “This & Future.” The same choice works for time, length and price.
Raising your rates for the new school year
Many tutors review their rates once a year, in September. Announce the new price before summer and apply it from a specific date. Lessons a student has already paid for should keep the price they were paid at — that's fair, and it keeps balances correct.
In Squool, changing the price with “This & Future” applies it to upcoming lessons, and paid lessons keep the old price. If the student has several weekly days, the app asks whether to change one day or all of them.
Ending a series when a student stops
When a student leaves, end their series from a chosen date rather than deleting the student. Past lessons and payments stay in the history, and the future slots become free.
Squool lets you cancel or delete a series from a given date, or archive the student entirely. Archiving returns any prepaid money to the student's balance, and if they come back later, you choose which of their old weekly days are still free.
Your schedule on every device
The schedule shows as a week grid or as a list of days, with each lesson's colour showing whether it's paid, owed, prepaid or upcoming. Tap an empty hour to add a lesson, and get a notification before each one.
Squool works on iPhone, iPad, Mac and Apple Watch and syncs through your own iCloud. Your data stays on your device and in your iCloud. 14 days free, no credit card required.
Questions and answers
How do I set up recurring tutoring sessions?
Create the lesson once and turn on weekly repeat. In Squool that's “Repeat Weekly,” and you can pick several weekdays, each with its own time.
How do I reschedule one lesson without changing the whole series?
Edit just that date. In Squool choose “This One” when saving, and the rest of the series stays as it was.
Can a student have lessons twice a week at different times?
Yes. In Squool one weekly series can include several days, each with its own start time.
What happens to prepaid lessons if I raise my rates?
In Squool lessons that are already paid keep the old price; the new price applies to upcoming unpaid lessons.
How do I stop a recurring lesson when a student quits?
End the series from a chosen date or archive the student. Their past lessons and payments stay in the history.
Read also
Vacation & pause
What to do with weekly lessons and prepaid money over March Break, summer or a student's break: a simple policy and how to pause lessons, not delete them.
Calendar import & sync
How tutors can move students and weekly lessons from Google Calendar or Apple Calendar into a lesson app, and sync the schedule back with colour-coded payments.
Group lessons
How to price and track small group tutoring: an individual price per student, who paid, who missed, cancelling for one student or the whole group.
Language tutors
Schedule, student balances and payments for French, ESL, IELTS/CELPIP and Spanish tutors on iPhone, iPad and Mac. Groups, CAD and USD.
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